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Last updated: June 2026

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Drusilla Duffill Theatre School is committed to protecting the privacy of our pupils, parents, guardians and visitors. We take appropriate steps to ensure personal information is kept secure, confidential and handled in accordance with UK data protection law.

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This Privacy Policy explains what information we collect, how we use it, how it is stored, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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Information We Collect

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When you enrol with Drusilla Duffill Theatre School, make an enquiry, or use our services, we may collect personal information including:

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• Parent or guardian name

• Child's name

• Gender

• Date of birth

• Postal address

• Telephone number(s)

• Email address(es)

• Emergency contact details

• Relevant medical information required for safe participation

• Information relating to examination access arrangements or reasonable adjustments

• Educational school attended

• Attendance, examination and performance records

• Invoice and payment history

• Previous dance, drama or performance experience

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How We Use Your Information

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We use personal information to:

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• Manage enrolments and class registrations

• Communicate with parents, guardians and pupils

• Maintain attendance and safeguarding records

• Arrange examinations, performances, festivals and competitions

• Process invoices and payments

• Apply for theatrical licences where required

• Ensure the health, safety and wellbeing of pupils

• Meet legal, insurance and professional obligations

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Your information will only be used for purposes connected with the operation of Drusilla Duffill Theatre School.

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How Your Information Is Stored

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We take appropriate steps to keep personal information secure and confidential. Our website is hosted by Wix.com. If you contact us through the website contact form, your information may be stored securely on Wix's servers and databases.

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Pupil records, registration forms, school registers and related information are stored securely. Paper records are kept in locked filing cabinets and electronic records are stored on password-protected systems. Access is restricted to authorised members of staff who require the information to carry out their role. All staff members are required to comply with strict confidentiality and data protection requirements.

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Personal information is retained only for as long as necessary to meet legal, safeguarding, insurance, professional and business requirements. When it is no longer required, it will be securely deleted or destroyed.

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Sharing Your Information

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We do not sell, rent or share personal information with third parties for marketing purposes.

Information may be shared where necessary with organisations connected to your child's participation in activities, including:

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• Examination boards such as the Imperial Society of Teachers of Dancing (ISTD) and the Royal Academy of Dance (RAD)

• Festival and competition organisers

• Local authorities for theatrical licence applications

• Licensed chaperones where emergency contact information is required

• Insurance providers or legal authorities where required

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Information will only be shared where necessary for educational, performance, safeguarding, legal or administrative purposes.

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Photography and Promotional Material

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From time to time, photographs and videos may be taken during classes, performances, examinations, workshops and events.

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With appropriate consent, photographs and videos may be used for:

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• Theatre school marketing and publicity

• Social media platforms

• The school website

• Printed promotional materials

• Show programmes

• Local newspapers and magazines

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You may withdraw consent for photography and marketing use at any time by contacting the school administration office.

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Communication

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We may contact parents, guardians and pupils by:

• Email

• Telephone

• Text message

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If you would prefer not to be contacted in one of these ways, please let us know.

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Auditions, Workshops and Opportunities

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We may use your contact details to notify you of auditions, workshops, performances, competitions and other opportunities relevant to your child's participation in theatre school activities.

You may opt out of receiving this information at any time.

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Your Rights

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Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, you have the right to:

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• Request access to the personal information we hold about you or your child

• Request correction of inaccurate information

• Request deletion of personal information where appropriate

• Request restriction of processing in certain circumstances

• Object to the processing of personal information in certain circumstances

• Request a copy of personal information where applicable

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To exercise any of these rights, please contact the school administration office.

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Complaints

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If you have any concerns about how personal information is collected, stored or used, please contact us first and we will do our best to resolve the issue.

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If you are not satisfied with our response, you have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's independent authority for data protection matters.

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Website: https://ico.org.uk

Telephone: 0303 123 1113

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Contact

If you have any questions about this Privacy Policy or how personal information is handled, please contact:

Drusilla Duffill Theatre School: drusilladschool@btinternet.com

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